Sony Music Entertainment

Administrative Assistant, A&R

US-NY-New York
3 weeks ago
Job ID
# Positions
Administrative/Clerical - Administrative Support


Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law.


The Administrative Assistant is responsible for providing full administrative support to the NY based A&R team.  Specific duties include but are not limited to the following:


  • Act as a liaison between the East Coast A&R team and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, vendors, internal departments, etc
  • Build and maintain relationships with the artists, management, creative departments, as well as executives within the company
  • Schedule meetings, arrange travel, and answer phones as needed for the team
  • Prepare business expense reports in a timely, accurate and efficient manner
  • Maintain files, promotional product, archives, and other assets for the department
  • Disseminate updated project details and assets as requested
  • Order and maintain music product and office supplies for the team
  • Help coordinate and manage budgets, promotional trips, travel, work orders and more for artists
  • Help to create print, television, radio, online and outdoor advertising, album package layouts, point of sale materials and CD/DVD copies with Creative Department
  • Attend meetings and events as required
  • Use MPS/PRS system to process department invoices and manage project budgets; give regular updates on payment status and budget projections
  • Provide creative input and ideas on projects


  • The ideal candidate holds a Bachelor’s Degree and a minimum of 1-2 years of prior administrative experience in the field of A&R or a related field.  1-2 years of experience in the music industry is strongly preferred
  • Strong computer skills including MS Office (Word, Excel & Outlook) and an intimate knowledge of the internet. Will need to learn a variety of other computer systems including Mediabase, BDS, Soundscan, and MPS/PRS
  • Must have a passion for music
  • A proactive, flexible, self-starter who has strong problem solving, social, writing and interpersonal skills
  • Exceptional communication and time management skills
  • Must be able to work independently but be a team player and flexible in a fast-paced environment
  • The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously
  • This individual must be extremely organized; must demonstrate the qualities of being a team player; and must be able to create and maintain very strong relationships with co-workers, artists, managers, attorneys, etc.  The use of discretion and the maintenance of high levels of confidentiality are also required
  • Must be available to work overtime and to attend occasional evening showcases as required


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