Sony Music Entertainment

Administrative Assistant, Promotion

Location US-NY-New York
Posted Date 4 weeks ago(1/26/2018 10:48 AM)
Job ID
# Positions
Administrative/Clerical - Administrative Support


Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.


Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law.


This individual will provide administrative support to various members of the Promotion department.  This includes answering phones, arranging travel, maintaining expenses, processing invoices and pulling industry charts.  On the whole, a qualified candidate must be able to balance the attention to detail required to provide administrative support with the leadership qualities needed to run a national college promotion campaign.


  • Work directly with Columbia’s Head of Promotion Operations handling he day to day administrative duties of the department.
  • Assist our Tour & Events department on opportunities for our touring bands and capitalizing on opportunities during market visits.
  • Information conduit to Marketing Managers to report weekly airplay and marketing developments
  • Provide back-up administrative support for Sr. members of Columbia’s promotion departments - this includes answering phones, scheduling travel, completing expense reports and helping with other administrative support tasks.
  • Managing the departmental spending by entering PO’s and processing all invoices.  This includes executing radio promotions such as contests and flyaways.
  • Pulling daily industry charts including BDS Encore, Mediabase, Soundscan, and Radio & Records.
  • Upholding standards of conduct and compliance guidelines.


  • A college degree and prior administrative experience required
  • Working knowledge of the music business, especially radio, is a must
  • Ability to converse with industry professionals using appropriate music jargon
  • Previous music experience such as internships within the music industry or working at a college radio station is strongly preferred
  • Attention to detail is of the utmost importance
  • Highly organized
  • Time management skills are of the utmost importance
  • Ability to juggle multiple projects and duties on a daily basis without getting overwhelmed
  • Proficiency in Computer skills (Outlook, MS Word, Excel, Adobe Photoshop is a plus)
  • Strong written and oral communication skills
  • Knowledge of Radio systems is a plus (BDS Encore, Mediabase, R&R, All Access, etc)
  • Ability to adapt well to constant change
  • An ability to follow through on all duties


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