Sony Music Entertainment

  • Executive Assistant

    Location US-NY-New York
    Posted Date 2 weeks ago(6/11/2018 2:38 PM)
    Job ID
    2018-6941
    # Positions
    1
    Category
    Administrative/Clerical - Executive Support
    Level
    Entry-Level
  • Overview

     

    Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.

     

    Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law.

     

    The Executive Assistant will provide administrative support to a senior executive within one of record labels. S/he will handle a wide range of administrative and executive support related tasks, including but not limited to the following:

    Responsibilities

     
    • Provide high-level administrative support to executive including answering phones, coordinating/preparing for meetings, maintaining calendar, arranging conference calls, arranging complex travel arrangements, etc.
    • Serve as liaison between the executive and artists, managers, attorneys, publishers, media, producers, and internal staff including multiple direct reports and the CEO  & Chairman of the company.
    • Juggle constantly changing schedule and meetings in a professional and efficient manner.
    • Keep executive organized and abreast of urgent issues in a timely fashion.
    • Make quick and accurate decisions when executive is unavailable.
    • Facilitate mass internal communication (ie. distributing company-wide e-mails, reports, etc.)
    • Organize and coordinate multiple label-wide meetings, materials, reports, etc.
    • Ability to gather research and prepare the executive properly for meetings and presentations through proper music data reporting sites and company reports.
    • Anticipate what the executive needs throughout the day in terms of meeting prep, arising issues and new developments.
    • Prepare and submit expense reports in a timely and accurate manner.
    • Keep up-to-date on music business news and company initiatives disseminate to Executive regularly.
    • Keep up-to-date on department specific initiatives and timelines.
    • Organize and keep abreast daily Soundscan, Mediabase, trade magazines, SAMIS and other indicators and reports.
    • Maintain an accurate and current list of internal and external contacts.
    • Able to have a clear understanding of the company structure and the way departments operate.
    • Coordinating music and other content for executive to review and approve in a timely fashion.
    • Maintain staff vacation requests/whereabouts calendar.
    • Coordinate ticket requests for Executive in all major markets.
    • Miscellaneous projects and tasks as assigned in a timely and accurate fashion.

    Qualifications

    • At least 4 years of prior administrative/executive assistant experience for a senior-level executive.        
    • Extremely organized, relaxed and detail oriented while working in a fast-paced, ever-changing environment.
    • Able to handle confidential information with highest level of professionalism and discretion.
    • Expert level written and verbal communication skills.
    • Strong technology skills including ability to work within PC and Mac programs, iPad, iPhone, Amazon and Google products. The ability to type fast and efficiently is a plus.  
    • Experience and ability to navigate SoundScan, Mediabase, and additional similar music reporting systems.
    • Exceptional interpersonal and phone skills and the ability to interact with staff at all levels.
    • Proactive, flexible, calm and confident. Able to work independently and with little supervision.
    • Ability to work on multiple projects simultaneously.
    • Experience and knowledge of music and video software (iTunes, Spotify, TIDAL, Apple Music, Shazam, YouTube/VEVO, etc.) is strongly preferred.
    • Available to work overtime as needed.

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