Sony Music Entertainment

  • Executive Assistant (Temporary)

    Location US-FL-Coconut Grove/Miami
    Posted Date 4 weeks ago(10/21/2018 7:09 PM)
    Job ID
    2018-7274
    # Positions
    1
    Category
    Administrative/Clerical - Executive Support
    Level
    Junior
  • Overview

    Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.

     

    Reporting to the Special Projects Manager, this temporary Executive Assistant position is reponsible for a wide range of administrative and executive support related tasks. This individual will work very closely with the Special Projects Manager and will help support the office by answering phones, arranging travel, maintaining expenses, and processing invoices. The qualified candidate must be comfortable with different working styles and be able to work in a high paced, fluid environment.

     

    Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law. 

    Responsibilities

    Duties include, but are not limited to the following:

    • Provide administrative support - schedule meetings, arrange travel, manage correspondence and answer phones as needed for the office.
    • Prepare business expense reports in a timely, accurate and efficient manner.
    • Maintain files, promotional product, archives, and other assets for the office.
    • Order and maintain music product and office supplies.
    • Build and maintain strong relationships across all levels of the company as well as external partners and management.
    • Assist in presentations, and the coordination and preparation of meetings as needed.
    • Pull together various industry charts, information and reports using a variety of tools.
    • Ensure availability of water, coffee, and tea for meetings, guests, and visitors.

    Qualifications

    • Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
    • At least 5 years of prior administrative experience required
    • Fluent in both written and spoken Spanish as well as English
    • Must be available to attend occasional evening showcases/events
    • Time management, attention to detail, and organizational skills are of the utmost importance.
    • Ability to work with all types of personalities, resourcefulness, self-confidence, and a sense of humor
    • Knowledge and ability to interact with high profile artists, managers, etc.
    • Working knowledge of the music business and entertainment industry is strongly preferred. Latin music knowledge is a plus
    • Ability to adapt well to constant change
    • Ability to juggle multiple projects and duties on a daily basis without getting overwhelmed.
    • Must be energetic, assertive and proactive
    • An ability to follow through on all duties
    • Calm, positive, and professional demeanor
    • Exemplary written/verbal communication skills
    • College degree preferred

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